Shared Folders

Shared folders are meant for sharing data with users who are not able to access the data repository. Shared folders can be shared via email just like collections and they have public URLs. Shared folders may contain subfolders such as folders for images, graphics guidelines and brochures, for instance.

1. To share a folder, click on Share. 

The Public in Web field shows the public URL of the folder: you can go to the public folder by clicking on the URL.

2. If you want to protect the folder with a password, select Advanced Settings for Publication > Public Folder Requires Password and enter a password in the field.

3. Go to Share via Email and enter an email address in the field.

5. Click on Save.

Sending files

Studio's instant sharing feature can quickly share multiple files at once via e-mail even those who do not have user account in Studio.

Instant File sharing

Select the files in browsing views, and then press envelope -icon. Fill out the recipient, language and message.

Multiple files can be selected either by dragging the studio (like n the figure), the shift or ctrl key down and using Studio's special selection mode (Select many -button). Selectable files may be located in different folders, that is, the choices remain active, even if the folder swapped between.

Files are not send to email as a attachment. Studio creates unique links, which files may be downloaded individually or all at once ZIP package. Thus the recipient's e-mail is not met the large files, or the consignee attachments size restrictions that prevent recipients from getting files. Shared files are available one week by default, but the period of validity can be changed.